School Policies » Attendance

Attendance

STACEY MIDDLE SCHOOL

6311 LARCHWOOD DRIVE

HUNTINGTON BEACH, CA 9264

OFFICE: (714) 894-7212   FAX: (714) 372-8810

REGISTRAR: Patsy Ashcraft   pashcraft@wsdk8.us

 

ATTENDANCE HOTLINE (714) 897-6723

 

Click here for the Student Symptom Decision Tree

 

ATTENDANCE PROCEDURES

Attendance at school is mandatory. Regular attendance and promptness to class are important components of a student’s academic success.  Students who are frequently absent may be jeopardizing not only their immediate academic success, but also their ability to graduate. One all-day or period absence could result in a significant loss of instruction for your child. Being tardy to class interrupts classroom instruction. Considerations are made for Covid related absences

 

Late Arrivals /  Tardy Policy

Students are considered tardy if they are not in their seat when the bell ring. The first bell rings at 8:15am so students should be seated at 8:15am to be considered on-time.

 

After School Activity Participation

Any student absent from school may not participate in ANY after school activity the same day.

 

Homework Policy

Homework request will be accepted on the second day of the student's absence through JupiterEd. The student or parent can check assignments and/or message the teachers on JupiterEd.

 

CONTACT INFORMATION

Please call the Stacey Middle School Attendance 24 Hour Hotline prior to or the day of your student’s absence at (714) 897-6723. The Registrar is available to answer questions at (714) 894-7212 extension 2604. The district nurses are always available if you have any questions about your child’s health. 

 

PHONE CALLS, PARENT AND DOCTOR NOTES

A written absence note or parent/guardian phone call is required within five (5) days. Unverified absences become UNEXCUSED after five days.  This is a District policy. We recommend calling the attendance hotline or sending a note with your student to the student window the day of return.  No changes can be made to attendance after (5) days.

 

All notes and phone calls MUST include the following information:

(1)  Full name of student

(2)  Student date of birth

(3)  Date of absence(s)

(4)  Specific reason for absence

(5)  Parent/guardian name/signature and phone number for parent notes

(6)  Stamp or doctor signature for medical notes

 

The Attendance Office will only accept notes from parents, doctors or dentists to clear absences.
 
Notes may be faxed to (714) 372-8810.
 
Notes will be kept by the Registrar. Parents may contact the Registrar to check status of notes.
 
Student’s with excessive “health excused” or “parent request” absences will be referred to an administrator and doctor's notes may be required. Considerations are made for Covid related absences as long as you communicate that with our office staff within a few days of the absences.

 

LATE ARRIVAL

When it is necessary for a student to arrive late and miss one or more periods due to medical/dental appointments a note from the doctor must be given to the office within (5) days. If the student wasn’t feeling well the parent/guardian must send a note with the student’s first and last name, date and the reason for the absence and signature. Student may be evaluated in the health office for fever.

 

CHECK OUT PROCEDURE – LEAVING CAMPUS EARLY

To leave campus DURING the school day, parents/guardians or emergency contact listed on the emergency card MUST come into the office to sign out the student(s) BEFORE student(s) can be called out of class. For the student to be marked EARLY EXCUSED for an appointment, a note must be brought from the doctors, dentist, etc. to the office or student window.

 

Students who are injured or become ill during the day must report to the Health Office and phone called made to the parent/guardian or emergency contact person before leaving campus. Student will be marked EARLY EXCUSED.

 

EXCUSED ABSENCES

The following absences are considered the only legally excused reasons to be absent from school. Students are allowed to make up work for these reasons:

  • Illness, medical appointments (with verification from the doctor’s office), quarantine, funeral, school-related activities, court appearance (with verification from the court), jury duty, religious observance and personal reasons with prior administrative approval. (A request for an extended personal absence must be given to the attendance office in writing at least one week prior to the absence.)
  • All other absences are considered truant or unexcused. An absence becomes TRUANT when it is not cleared by a parent in writing or by phone within five school days

 

UNEXCUSED ABSENCES

An unexcused absence is defined as follows:

  • All absences not cleared through the attendance within (5) days office by parent, guardian, or doctor are considered unexcused.
  • A student missing any class without parental knowledge.
  • Students will not be allowed to make up any missed assignments, quizzes, tests, or exams in any class for which they have been marked absent unexcused
  • UNEXCUSED (verified) absences include medication issues, headaches, missed bus, asthma, oversleeping, car trouble, baby-sitting, vacation, head lice beyond 2 days. It is the parent’s responsibility to clear the child’s absence within (5) days or it will be marked unexcused. By law, teachers are under no obligation to accept make-up work due to truancies and unexcused absences.
  • Please note that unexcused absences may lead to disciplinary action up to and including SARB referral.

 

AUTO-DIALER

The district auto-dialer is utilized for all absences. Upon receiving the automated message, please call the school’s Attendance Hotline or write a note explaining the absence using the guidelines above.

 

EXTENDED ABSENCES

When a student is absent because of an infectious/extended illness, parents/guardians must contact the Health Office, or the student must present a written note to the Health Office before being readmitted to class. Should an absence continue longer than first reported to the attendance office, the parent/guardian must call with the new information. Any student returning to school with a physician's note (including physical education limitations) must report to the Health Office with the note.

 

Arrangements for family vacations should be made during non-school days. If vacations are planned, it is the student’s responsibility to acquire his/her homework.  It is also the student’s responsibility to meet with the teacher and obtain any missed assignments.

 

EXCESSIVE HEALTH ABSENCE NOTIFICATION

Board policy states “When a student has had 14 absences in the school year for illness verified by methods listed in #1-3 above, (written note or telephone conversation) any further absences for illness must be verified by a physician.”   For this purpose, if a student reaches 14 Health Related Absences, an Excessive Health Absence Notification Letter will be sent to the parent following review be the Assistant Principal of Supervision and the School Nurse. Considerations made for covid related absences as long as it's communicated within several days for absence.

 

MAKE UP OF WORK MISSED/GRADES

Following an excused absence, a student shall be given a reasonable time by his or her teacher within which to make up the work the student missed during the absence. A student shall not be provided the opportunity to make up the work missed during an unexcused absence and could result in a lower grade. Considerations made for covid related absences as long as it's communicated within several days for absence.

 

HOMEROOM TARDY POLICY

Excessive tardies are referred to the Assistant Principal. After 12 recorded tardies the student will be required to sign a Stacey Homeroom Tardy Contract. The Stacey homeroom Tardy Contract states for each day the student is tardy they will be required to serve a lunch reflection the same day. Additional action may include parent contact and student detention.

 

 

S.A.R.T./S.A.R.B.

According to Education Code Section 48260, “Any pupil subject to full time education who is absent from school without valid excuse three days or tardy without valid excuse in excess of thirty minutes on each of more than three days in one school year is a truant.” 

 

Multiple truancies may affect a student’s status to graduate. Attendance will be sent to parents when the following causes have been reached:

 

Tardies in excess of 8, 12, and/or 15 days.
Excused absences in excess of 5, 10, and/or 14 days
Unexcused absences in excess of 3 and/or 5 days.

 

Please be aware that California State Law (Education Code 48290) states that parents who fail to meet their obligation of insuring their child’s regular school attendance are guilty of a law violation and are also subject to prosecution pursuant to Article 6.  Excessive unexcused absences will result in an invitation to attend the Orange County District Attorney Parent Meeting and/or a referral to the District Pupil Attendance Review Board (SARB). Considerations made for covid related absences as long as it's communicated within several days for absence.

Absent for a Class Zoom Meeting
When a student is learning virtually, attendance is taken each class period. If a student misses the zoom class meeting, then they are marked absent. If a student misses a class zoom meeting, their parent needs to call the Attendance hotline (714) 897-6723 and report the reason for their absence. They will be marked excused or unexcused based on the reason for the absence. The same criteria is used as below for determining whether an absence is excused or unexcused. The Registrar is available to answer questions at (714) 894-7212 extension 2604.
 
Disengaged for a Class Zoom Meeting
When a student is unresponsive during a class meeting, they are considered "disengaged". Disengaged students are marked absent.  A teacher marks a student disengaged if they are unresponsive.  Teachers will make multiple attempts to have a student respond. They will ask them to speak up or type a message in the chat. If a student fails to respond to the teacher after a few attempts, the teacher will mark them "disengaged" which is deemed as an absence. 
 
Computer or Internet Connectivity Issues
When a student is having computer or internet connectivity issues that prevent them from attending their zoom class meetings students need to:
1)  message their teacher 
2)  immediately call the office (714) 894-7212  
3)  possibly email our computer assistant Mr. Luu  kluu@wsdk8.us  
* If a student follows the steps 1 & 2 then their absence will be be excused.